Supports National Center for Documents & Archives requirements
Enterprise Integration Ready
Compliance & Audit Reports
Document & Records Management System

Secure archiving, smart search, and documented compliance.

A unified platform for the full document lifecycle: registration, scanning, archiving, indexing, workflows, permissions, audit, and reporting in one central repository.

01

Dynamic Registration & Indexing

Metadata fields by classification with support for hierarchical structures.

02

Scanning & Bulk Upload

Direct browser scanning and easy large-volume document upload.

03

OCR & Advanced Search

Arabic/English OCR and search across metadata and content.

04

Workflow & Approvals

Automate procedures, track tasks, delegate, and notify.

05

Permissions & Access Levels

Role-based access, confidentiality control, and audit trails.

06

Reports & Dashboards

Operational indicators, charts, and exportable review-ready reports.

07

Versioning & Check-in/out

Track versions, check-in/out, and document movement history.

08

Secure Integration

SSO, MFA, and secure enterprise integration.

Supporting Governance & Compliance

Fahres DMS helps organizations organize documents, control processes, and generate indicators and reports that support governance and compliance.

A

Cybersecurity & Encryption

Permissions, confidentiality levels, audit trails, SSO/MFA, and attachment encryption at rest.

I

Records & Archives

Classification, indexing, retention, controlled retrieval, and lifecycle tracking.

S

Data Governance & Compliance Reports

Metadata, classification, access logs, indicators, and exportable compliance reports.

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Core Platform Capabilities

Practical functions covering the document lifecycle from receipt to retention, retrieval, and audit.
ReceiveRegister the document and core data
IndexClassification and metadata
ApproveWorkflow & Approvals
RetainSecure storage and version management
RetrieveSearch, reports, and audit trails
01

User Work Center

A role-based dashboard showing workflow tasks, permission requests, delegation management, favorites, and checked-out documents, turning the system into a daily work hub.

02

Document & Attachment Management

Dynamic registration, attachment upload, direct scanning, barcodes, linked documents, comments, watermarking, and version/check-out/check-in management.

03

Intelligent Search & Retrieval

A search engine based on metadata and OCR-indexed content, with sorting, filtering, and results export to reduce access time to information and documents.

04

Control & Operations

Comprehensive audit trails, operation logs, ready reports, and statistics that help management monitor usage and improve data quality and compliance.

05

Structure & Classification Management

A hierarchical folder tree reflecting the organization structure, inherited folder permissions, and archiving rules by year, subject, or department.

06

Enterprise Integration Readiness

Secure integration interfaces, Active Directory connectivity, SSO and MFA support, and export formats suitable for sharing and review.

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Supporting Compliance & Governance Requirements

Mapping system capabilities to encryption, records management, and data governance requirements.
Fahres DMS helps organizations organize evidence, control procedures, and produce review-ready reports and indicators according to internal policies and regulatory requirements.
01

Attachment Encryption & Data Protection

Supports attachment encryption at rest, key management and rotation, while maintaining access to existing files.

02

Records & Archives Requirements

Supports the document lifecycle from registration, indexing, retention, and retrieval, with classification, confidentiality levels, workflows, tracking, barcodes, and hierarchical structures.

03

Data Governance & Compliance Indicators

Supports metadata, usage indicators, dashboards, data quality reports, export, and operation logs to prepare compliance evidence.

Compliance AreaFahres DMS CapabilitiesReviewable Evidence
National Encryption StandardsAttachment encryption, key management, permissions, SSO, MFA, and audit trails.Encryption report, environment settings, permission screenshots, and operation logs.
National Center for Documents & ArchivesClassification, indexing, retention, retrieval, approval workflows, barcodes, and lifecycle tracking.Classification maps, registration screen, reports, and audit logs.
Content, Document & Data Management ControlsMetadata, dashboards, data quality, export, and usage indicators.Dashboards, exportable reports, and a control mapping table.
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From paper archive to a governable knowledge platform

Fahres DMS helps organizations transform documents from scattered files into organized digital assets that are searchable and reviewable.

Direct Value for Management

  • Accelerate access to documents and information.
  • Reduce dependency on paper archives and storage space.
  • Improve metadata quality and classification accuracy.
  • Enable follow-up through operational indicators and periodic reports.

Direct Value for Compliance

  • Audit trails showing who performed each action and when.
  • Permissions by role, confidentiality level, and work scope.
  • Reviewable and exportable evidence and reports.
  • Support retention, retrieval, and document lifecycle requirements.
01

Practical Demo

Register a document, add attachments, scan, and index by classification.

02

Enterprise Operation

Workflows, approvals, delegation, notifications, and daily task management.

03

Search & Analysis

Advanced search, fast retrieval, dashboards, and report export.

04

Secure Integration

Integration with enterprise systems, SSO, and MFA.

Fahres DMS: organized archiving, controlled operations, and demonstrable compliance.

The platform can be aligned with the organization’s classifications, permission policies, workflows, and reporting requirements according to the operating environment and implementation scope.

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